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Is More Functions Really Better? Multifunction Printers vs. Just Printers (Advantages & Disadvantages)

Gone are the days when there were different devices for office work. It was a headache to use scanner for scanning things, separate printer for printing work, photocopier for making Xerox of original documents, and Fax machine for receiving fax. Thus, need was felt to get rid of wires and to manage all things efficiently. Multi function printers evolved as an answer to this need.

A Multi Function printer can be defined as an office machine having the functionality of many devices in one device.  A single device caters to all needs of printing, scanning, fax, and copy. From the time multi function printers came into existence, there is praise as well as criticism for them.

Advantages of multifunction printers

- Multifunction printers occupy less space when compared to space occupied by individual devices. At home or in small offices, you don’t have much space to put individual components. Thus, multi function printers are only option left with you.
- Multifunction printers cater to the need of small business (SOHO).
- Multifunction printers provide centralized document management.
- Multifunction printers minimize the number of power plug-ins required. The reason for this being number of wires reduces drastically in case of multifunction printers which saves power and hence proves cost-effective. While in case of individual devices, you need a separate power socket for each device.
- Multifunction printers are cheaper when compared to the total price of individual components they encompasses.

Disadvantages of multifunction printers

- Multifunction printers lack the efficiency and the quality which individual devices can provide. The main reason behind this is as everything is packed into one thing, quality and efficiency has to be sacrificed.
- Multifunction printers are not targeted for large business and can’t deliver the quality and precision which a large business seeks.
- Multifunction printers lack robustness. If a fault develops in a multifunction printer you have no idea where it occurred. Moreover, all the functions cease to occur. Till the time problem is resolved, you can’t do any printing, scanning, copying, or fax.
- Multifunction printers are not in favor of multi tasking. Consider a situation where you are printing a long batch of prints and you need to receive or send some urgent fax. For this to occur, either you need to wait for the current job to get over or have to halt the current job.

Multi function printers vs Normal Printers! Which are better?

If you are at home or owning a small business having space problems with you, multi function printers are your answer. But if you are running a large business where accuracy, precision, and precision matters; you should go with normal printers.

About the Author

The author John C Arkin from MyOfficePortal.org, the contributor of Print Country Printer Reviews . More information on the subject is at Is More Functions Really Better?? Multifunction Printers vs. Just Printers (Advantages&Disadvantages;), and related resources can be found at Office Printer Buying Tips

4497B001 - Imageclass Mf9280Cdn Multifunction Laser Printer, Copy/Fax/Print/Scan $1859.06 developed to Address The Needs of Today's Fast-paced End-user, The New Color Imageclass Mf9280cdn Laser Multifunction Printer Allows Small Businesses And Work Groups to Maximize Productivity With Convenient Print, Copy, Fax And Scan Functionality in a Fully Networkable Device. [CNM4497B001] UPC: 013803126112 UNSPC: 43212105 30.32L x 27.76W x 25.39H 125 LB 12.36 Cubes

Kimberly-Clark Professional® WypAll® MFC-J5910DW Wireless All-in-One Inkjet Printer, Copy/Fax/Print/Scan. Each $241.02 Manufacturer: Brother. Each. Copy, fax, print and scan up to ledger-sized projects with this wireless all-in-one inkjet printer. Free downloadable Brother® iPrint&Scan app works with the MFP and lets you wirelessly print from or scan to your iPhone®, iPad

OKI Electric Printer, Fax, Scanner, Copier - 55ppm Mono Print - 1200 x 1200dpi Print - 55cpm Mono Copy - 600dpi Optical Scan - $4200 OKI Electric Printer, Fax, Scanner, Copier - 55ppm Mono Print - 1200 x 1200dpi Print - 55cpm Mono Copy - 600dpi Optical Scan -

Lexmark Printer, Copier, Scanner, Fax - 40ppm Mono Print - 1200 x 1200dpi Print - 40cpm Mono Copy - 600dpi Optical Scan - 300 s $1944.68 Lexmark Printer, Copier, Scanner, Fax - 40ppm Mono Print - 1200 x 1200dpi Print - 40cpm Mono Copy - 600dpi Optical Scan - 300 s

Samsung Printer, Scanner, Copier, Fax - 37ppm Mono Print - 1200 x 1200dpi Print - 37cpm Mono Copy - 1200dpi Optical Scan - 300 $646.78 Samsung Printer, Scanner, Copier, Fax - 37ppm Mono Print - 1200 x 1200dpi Print - 37cpm Mono Copy - 1200dpi Optical Scan - 300

Canon Printer, Scanner, Copier, Fax - 24ppm Mono Print - 1200 x 600dpi Print - 24cpm Mono Copy - 600dpi Optical Scan - 251 shee $224.2 Canon Printer, Scanner, Copier, Fax - 24ppm Mono Print - 1200 x 600dpi Print - 24cpm Mono Copy - 600dpi Optical Scan - 251 shee

OKI Electric Copier, Scanner, Fax, Printer - 55ppm Mono Print - 1200 x 1200dpi Print - 55cpm Mono Copy - 600dpi Optical Scan - $2630.21 OKI Electric Copier, Scanner, Fax, Printer - 55ppm Mono Print - 1200 x 1200dpi Print - 55cpm Mono Copy - 600dpi Optical Scan -

Lexmark Printer, Copier, Scanner, Fax - 43ppm Mono Print - 1200 x 1200dpi Print - 43cpm Mono Copy - 600dpi Optical Scan - 650 s $1950.01 Lexmark Printer, Copier, Scanner, Fax - 43ppm Mono Print - 1200 x 1200dpi Print - 43cpm Mono Copy - 600dpi Optical Scan - 650 s

Samsung Printer, Scanner, Copier, Fax - 33ppm Mono Print - 1200 x 1200dpi Print - 33cpm Mono Copy - 1200dpi Optical Scan - 300 $454.6 Samsung Printer, Scanner, Copier, Fax - 33ppm Mono Print - 1200 x 1200dpi Print - 33cpm Mono Copy - 1200dpi Optical Scan - 300

Samsung Printer, Copier, Scanner, Fax - 37ppm Mono Print - 1200dpi Print - 37cpm Mono Copy - 1200dpi Optical Scan - 300 sheets $533.52 Samsung Printer, Copier, Scanner, Fax - 37ppm Mono Print - 1200dpi Print - 37cpm Mono Copy - 1200dpi Optical Scan - 300 sheets

Brother Printer, Copier, Scanner, Fax - 27ppm Mono Print - 2400 x 600dpi Print - 27cpm Mono Copy - 600dpi Optical Scan - 250 sh $335.44 Brother Printer, Copier, Scanner, Fax - 27ppm Mono Print - 2400 x 600dpi Print - 27cpm Mono Copy - 600dpi Optical Scan - 250 sh

HP Printer, Copier, Scanner, Fax - 19ppm Mono Print - 600 x 600dpi Print - 18cpm Mono Copy - 1200dpi Optical Scan - 150 sheets $257.25 HP Printer, Copier, Scanner, Fax - 19ppm Mono Print - 600 x 600dpi Print - 18cpm Mono Copy - 1200dpi Optical Scan - 150 sheets

Samsung Printer, Copier, Scanner, Fax - 55ppm Mono Print - 1200 x 1200dpi Print - 55cpm Mono Copy - 600dpi Optical Scan - 620 s $2841.28 Samsung Printer, Copier, Scanner, Fax - 55ppm Mono Print - 1200 x 1200dpi Print - 55cpm Mono Copy - 600dpi Optical Scan - 620 s

Canon 3556B001 imageCLASS MF8050Cn Multifunction Printer With Copy/Fax/Print/Scan $781.82 Designed for busy home offices this multifunction printer delivers highquality copying faxing printing and scanning. Fast firstpageout and pageperminute speeds ensure all of your documents are ready in less time. Remarkable toneontone clarity captures fine details producing consistently excellent color output. Make fast work of copying and faxing when you use the automatic document feeder. Intelligent energy saver mode reduces your power consumption helping you save money on energy costs. Scan and transmit files directly to a network folder to an email or to a portable USB drive. Print Technology: Laser; Maximum Print Speed (Black): 12.0 ppm; Maximum Print Speed (Color): 8.0 ppm; Network Ready: Yes.

4838B010 - Imageclass Mf5960Dn Multifunction Laser Printer, Copy/Fax/Print/Scan $526.37 Specifically designed for small to medium sized offices, this network-ready multifunction laser printer combines professional-quality capabilities with features that help businesses save time and money. Spend less time waiting for your documents with the rapid output speeds and Quick First Print technology. Easily produce two-sided output, thanks to automatic duplex copying, faxing and printing that cuts paper usage by as much as 50%. Directly print from or scan to your flash drive via the USB portwithout turning on your computer. Gain printer language versatility with PCL and PostScript 3 emulation support, as well as UFR II LT host-based driver support that takes full advantage of your PC's processing power for performing high-speed tasks. Enjoy easy navigation, thanks to the intuitive control panel and user-friendly five-line LCD. Print Technology: Laser; Maximum Print Speed (Black): 35.0 ppm; Maximum Print Speed (Color): N/A; Network Ready: Yes.,Manufacturers limited one-year warranty. [CNM4838B010] UPC: 013803129762 UNSPC: 44101503 53 LB

Samsung® SCX-4729FD Multifunction Laser Printer, Copy/Fax/Print/Scan. Each $247.57 Manufacturer: Samsung. Each. Increase performance and productivity with this network-ready multifunction laser printer that features fast output speeds and high-quality resolution. Automatic duplex copying and printing allow you to create two-sided docume

62431901 - Mb290 Mfp Multifunction Printer W/Copy/Fax/Print/Scan $365.57 the Mb290 Mfp From Oki Printing Solutions Combines Mono Printing And Copying, Color And Mono Scanning, Analog Faxing, And Scan to Capabilities. These Affordable Compact Mfps Let You Access Advanced Features Normally Reserved For More Costly Equipment. [OKI62431901] UPC: 051851091952 UNSPC: 44101503 20.6L x 19.4W x 19.5H 35 LB 4.45 Cubes

HP CB867A Officejet 4500 AllinOne Inkjet Printer with Copy/Fax/Print/Scan $165.25 Produce professional results at your home or small office with this allinone printer. Quickly print documents brochures and flyers in rich attentiongrabbing color at a low cost per page. Automatic document feeder enables you to copy fax and scan more productively. Energyefficient model helps you conserve resources and money. View and store faxes electronically to save paper. Easily scan documents and share them with everyone on your network. Print Technology: Inkjet; Maximum Print Speed (Black): 28.0 ppm; Maximum Print Speed (Color): 22.0 ppm; Network Ready: Yes.

Samsung SF-760P Multifunction Laser Printer, Copy/Fax/Print/Scan. Each $253.02 Manufacturer: Samsung. Each. Achieve more with this multifunction laser printer that features fast printing and high-speed faxing. Four-in-one versatility streamlines workflow, so your office can produce output as efficiently as possible. High resolution

Lexmark X950de Multifunction Laser Printer, Copy/Fax/Print/Scan. Each $12065.22 Manufacturer: Lexmark. Each. Give your office the power to create professional collateral materials up to 11” x 17” in-house with this network-ready multifunction laser printer. Robust print engine delivers exceptionally fast first-page-out and page-per-m

Samsung® SCX-4729FW Wireless Multifunction Laser Printer, Copy/Fax/Print/Scan. Each $282.53 Manufacturer: Samsung. Each. Increase performance and productivity with this wireless multifunction laser printer that features fast output speeds and high-quality resolution. MobilePrint app lets you directly print from or scan to your Smartphone, perfec

Lexmark 26C0235 X546dtn Multifunction Printer With Copy/Fax/Print/Scan $1629.9 Offering great value for your small or medium workgroup this multifunction printer equips you with productivity tools to maximize your business' performance. Enjoy fast printing copying faxing and scanning. Highresolution color printing ensures your important business documents look professional. Builtin duplex automatic document feeder helps you save paper money and time. Be ecoresponsible with energyefficient EcoMode and instant warmup fuser. Front USB port enables walkup scanning to and printing from a memory device. Print Technology: Laser; Maximum Print Speed (Black): 25.0 ppm; Maximum Print Speed (Color): 25.0 ppm; Network Ready: Yes.

Samsung SCX 4835FR Monochrome Multifunction Laser Printer (Fax/Copier/ Printer/ Scanner). Each $506.28 Manufacturer: Samsung. Each. Hi-Speed USB 2.0. Ethernet Gigabit network. Scan-to-email/FTP/SMB. Fax forwarding to email/fax. PC fax. Web-based XOA. Secure print. Reversing automatic document feeder Device Type: Fax/copier/printer/scanner Copier Type: Dig

Dell 3335DN Monochrome Multifunction Laser Printer (Fax/Copier/ Printer/ Scanner). Each $1267.63 Manufacturer: Dell. Each. Versatile and intelligent do-it-all powerhouse for print, copy, scan and fax. The Dell 3335dn multifunction laser printer lets you print, copy, fax, scan and digitally manage documents - all with one easy-to-use device that won't

Okidata 91651601 Mc860 Mfp Multifunction Printer#44; 1Tray#44; Copy/Fax/Print/Scan $6250.91 Print copy scan and fax media up to tabloid size with this spacesaving multifunction that easily fits into any business environment. Fast print and copy speeds keep your work flowing productively. Excellent print and copy quality is delivered even on ordinary office paper helping to control costs while producing breathtaking output. Increase productivity with the reversing automatic document feeder. Standard duplex printing and copying capability saves time and supplies. Print copy scan and fax documents in a wide range of sizes and formats with ease including banners nearly 4 ft. in length. Print Technology: Laser; Maximum Print Speed (Black): 33.0 ppm; Maximum Print Speed (Color): 26.0 ppm; Network Ready: Yes.

Canon USA 3478B022AA MF Print Scan Copy Fax Las $1396.51 Canon imageCLASS D1180 Digital Copier Duplex Printer Super G3 Fax Color Scanner network capabilites Black and white Laser multifunction copier up to 30 pages per minute laser output quick first print provides first copy time of approximately 8 seconds duplex versatility twosided copying printing faxing and color scanning efficient energysaving mode; approximately 3W of energy used up to 50sheet DADF 500sheet cassette and 50sheet multipurpose tray legalsize platen builtin ethernet port for network printing PC faxing PCL 5e/6 language support scan and send documents through email SMB USB memory 33.6 Kbps Super G3 fax UBS 2.0 Hispeed for optimal performance single cartridge system

91651603 - Mc860 Mfp Multifunction Printer, 2-Trays, Copy/Fax/Print/Scan $4048.72 [OKI91651603] Truck Delivery UPC: 051851092522 UNSPC: 44101503 52.5L x 33W x 44.5H 278 LB

4509B021 - Imageclass Mf4450 Multifunction Laser Printer, Copy/Fax/Print/Scan $263.5 [CNM4509B021] UPC: 013803126792 UNSPC: 44101503 35 LB

91651601 - Mc860 Mfp Multifunction Printer, 1-Tray, Copy/Fax/Print/Scan $3534.64 [OKI91651601] Truck Delivery UPC: 051851092515 UNSPC: 44101503 29.5L x 26W x 32H 181 LB

91651605 - Mc860 Mfp Multifunction Printer, 3-Trays, Copy/Fax/Print/Scan $4919.44 [OKI91651605] Truck Delivery UPC: 051851092539 UNSPC: 44101503 54L x 32W x 48.31H 288 LB

4495B001 - Imageclass Mf9220Cdn Multifunction Laser Printer, Copy/Fax/Print/Scan $1040.14 [CNM4495B001] UPC: 013803126150 UNSPC: 43212105 125 LB

3556B001 - Imageclass Mf8050Cn Multifunction Printer With Copy/Fax/Print/Scan $625.74 [CNM3556B001] UPC: 013803108743 UNSPC: 44101501 69 LB

Lexmark 13B0502 X364DN MFP Multifunction Mono Laser Printer with Copy Scan Fax $901.6 A complete multifunction office solution the Lexmark X364DN MFP gives you a range of efficiency boosting features plus high speed faxing duplex scanning and rapid output speeds up to 35 ppm. Type: Laser Multifunction Printer. Multifunction Devices: Fax Copier Scanner Printer. Recommended Use: Plain Paper Print. Print Color: Monochrome. Maximum Mono Print Speed (ppm): 35. Maximum Print Resolution: 1200 x 1200 dpi. Duplex Printing: Automatic. Processor Speed: 266 MHz. Standard Memory: 128 MB. USB: Yes. Ethernet: Yes. Ethernet Technology: Fast Ethernet. Scanner Type: Flatbed. Image Sensor: CCD. Scan Color: Color. Optical Resolution: 600 dpi. Copier Type: Flatbed. Copy Color: Monochrome. Maximum Mono Copy Speed (cpm): 35. Fax Color: Monochrome. Modem Speed: 33.6. Media Type: Card Stock Envelope Label Plain Paper Transparency. Media Size: Envelope No. 10 Envelope No. 7 3/4 Envelope No. 9 A4 A5 B5 Envelope C5 Envelope DL Envelope A6 Card Executive Folio B5 (JIS) Legal Letter Statement Universal Officio. Number of Input Trays Install: 2. Number of Input Trays Support: 3. Standard Input Media Capacity: 300 sheets. Maximum Input Media Capacity: 850 sheets. Duty Cycle: 80000 pages per month. Form Factor: Desktop. Height: 18.50 . Width: 16.80 . Depth: 16 . Package Contents: X364DN Multifunction Printer. Green Compliance: Yes. Green Compliance Certificate/Authority: Energy Star.

Samsung SCX5635FN Monochrome Multifunction Laser Printer (Fax/Copier/ Printer/ Scanner). Each $644.97 Manufacturer: Samsung. Each. Do it all—print, copy, scan and fax—with this multifunction printer that is ideal for small or medium businesses. Boost your work efficiency and performance, thanks to the fast print speeds and high resolution. Generous standa

Samsung SCX4828FN Monochrome Multifunction Laser Printer (Fax/Copier/ Printer/ Scanner). Each $437.08 Manufacturer: Samsung. Each. Incorporating all the functions you want in one central device, this multifunction printer can print, copy, scan, fax and PC-fax conveniently and easily. Fast print/copy speeds improve document workflow. High monthly duty cycl

HP HP M1212nf LaserJet Monochrome All in One Laser Printer (Copier/Printer/Scanner/Fax). Each $264.55 Manufacturer: HP. Each. Tackle your everyday office tasks with an affordable, full-featured MFP. Easily print, copy, scan and fax from one compact machine - with Ethernet connectivity and energy-saving features. Device Type: Fax / copier / printer / scann

Brother International MF Fax Print Copy Scan MFC7220 $320.73 MODEL MFC7220 VENDOR BROTHER INTERNATIONAL FEATURES 5in1 Monochrome Laser MultiFunction Center Fax Printer Copy Scanner PC Fax. 20 PPM Black Up to 1200 x 600 dpi 250sheet Input Capacity and 20 Page ADF 14.4Kbps Fax Modem Black White Copying B W Scanning. The MFC7220 is the ideal companion for your home or home office business needs. Its compact size and full functionality does not sacrifice anything highquality laser printing copying scanning faxing and also PC Fax are all included. It also includes a builtin telephone handset and an automatic document feeder for copying scanning and faxing multiple pages. Includes MultiFunction Center Quick Set Up Guide Users Guide Starter Toner (1500 pages) DR350 Drum Unit and manual. SPECIFICATIONs PRINTER Technology : Black White Laser Print Speed (max.) : Up to 20 ppm Black Print Resolution (max.): Up to 1200 x 600 dpi Paper Capacity : 250Sheet Input Capacity Memory : 16MB not upgradeable Interfaces : (1) Parallel port (1) USB 2.0 port Optional NC2100P External Print Server Optional NC2200W Wireless Print Server Emulations : GDI Duty Cycle Max. : Up to 10 000 pages per monthCOPIER Copying Capability : Black White Design Style : Traditional Sheetfed Copy Speed (max.) : up to 20 cpm Black ADF Capacity : up to 20 pages Standalone Copying : No PC required MultiCopying : up to 99 pages Copy Resolution (max.) : 600 x 600 dpi Sorting Function : Yes Reduction/Enlargement : 25 400 in 1 increments N in 1 Function : 2in1 4in1 Poster Function : NoSCANNER Scan Capability : B W Scanning Optical Resolution : 200 x 400 dpi (max.) Interpolated Resolution: up to 1200 dpi (max.) Driver Compatibility : Windows Mac OS Formats (export) : TIFF/BMP/MAX/JPG/PDF Scan To Feature : email Image OCR fileFAX Capability : Black White Modem Speed : 14.4 Kbps Transmission Speed : approx. 6 seconds per page Auto Dial Locations : 208 locations Broadcasting : 258 locations Quick Sc

Canon USA 2711B054AA MF Print Copy Fax Scan $544.4 Canon ImageCLASS D480 is a Laser Multifunction Copier. Digital copier duplex printer super G3 Fax color scanner network capabilities Duplux versatility2 sided coping printing faxing and scanning Copy and print in black and white at the speed of up to 23ppm Quick First print provides first copy time of approximately 9 seconds efficient energy saving mode; approximately 3W of energy used up to 50sheet DADF Builtin ethernet port for networking printing PC Faxing and scanning Up to 9600 dpi color scanning 33.6Kbps Super G3 fax USB 2.0 Hispreed for optimal performance 250sheet frontloading paper cassette single cartridge system