Neatreceipts Receipt

Neatreceipts Receipt

Paper Overload? Steps to Transition to a Paperless Office for your Financial Records

Computers were meant to cut down on paper but it seems we feel some sense of security by having piles of paper around or can it just be hard to break those old habits of printing everything.

Can a paperless office be in your future? Yes it can and here are a few steps that can help get you on your way.

1.            Switch to online bill pay and receiving paperless billing statements. Using your bank's online bill pay, you can process your vendor bills online – which will also save on postage costs as well as check stock. What is great about online bill pay, you can schedule your bills in advance, which is a huge time saver, and by scheduling your payments it will save you those late fee penalties. You can also take it one step further and set up automatic payment directly from your checking account through your vendors.

2.            Download your monthly bank and credit card statements. At the end of the year, burn the statements onto a CD and file with your tax returns. While you are downloading those statements each month, you can email your virtual bookkeeper the statements for reconciling your accounts.

3.            Client invoices. Instead of printing and mailing invoices – pdf and email them. Also in QuickBooks did you know you could email your invoices directly to the client? When creating the invoice in QuickBooks, check mark at the bottom email invoice. Once you are completed with the invoice, go to File – Send Forms, you can edit your message and then click Send. For organizing these invoices, set up monthly folders on your computer and save your client invoices in the respective monthly folder. At the end of the year, burn to a CD and file with your tax returns.

4.            Purchase a good shredder. For sensitive files containing credit card information, bank account numbers, old vendor invoices with account information or old client project files – safely toss in the shredder. If you have a scanner, you can scan these files and toss and/or shred the paper copies. Remember though if you are saving these files to your computer to be sure to back up your computer.

5.            Stop unwanted junk mail. Register with Contact DirectMail.com to be removed from receiving junk mail. The link is http://www.directmail.com/directory/mail_preference/.

6.            Business receipts. Travel receipts, credit card receipts or vendor invoices received in the mail can be scanned and stored in your monthly financial folder set up on your computer.  If you do not have a scanner, NeatReceipts is a mobile scanner and digital filing system. You can scan receipts, business cards, and also documents. The software included with the scanner identifies and extracts the important information from the receipts and automatically organizes it for you.

If you institute just a few of these steps, you will soon gain control of your paper overload plus gain some valuable desk and drawer space.

About the Author

Linda Siniscal is the owner of Third Hand Secretarial Service LLC which she started in 1994. THSS is a virtual assistance company that assists small business owners with their administrative and bookkeeping tasks. Email Linda at yourextrahand@gmail.com or call 732-899-0810 – www.yourextrahand.com.

Neat Receipt Scanner $199.99 Keep track of all your receipts on the road with NeatReceipts scanner. This portable sheetfed scanner is small enough to slip into your notebook bag or briefcase. Since is it powered by the USB port no extra cords are required. The included software is designed to scan receipts and business cards. The software saves digital images of the business card or receipt while pulling information to save them in separate files. Receipts have date, vendor, amount and tax saved and exported to files compatible with most business and tax programs. Business cards can be exported to Outlook or a custom database. The software includes an Inbox that saves and sorts documents as receipts, business cards or documents. The Receipt Organizer lets you sort and organize your receipts to make filling out expense reports or tax paperwork easier. Type: Scanning & OCR Operating Systems Supported: Windows System Requirements: Microsoft Windows XP, Vista, or Windows 7 (32-bit and 64-bit) Pentium IV 1.3 GHz or later 1 GB RAM (2 GB highly recommended) 1 GB hard disk space to install CD-ROM drive, Available USB port Features: Software Specifications -Images can be saved in JPEG, PDF and other popular formats -Data can be sent to .XLS (Microsoft Excel), .RTF (Word), Outlook, .OFX, and .QIF (Quicken), .TXF (TurboTax), .IIF (QuickBooks), .CSV, HTML, and Plaxo -Reads U.S. and Canadian receipts and business cards -Database can scale to approximately 1.5 million receipts Scanner Specifications -Portable color/grayscale/B&W CIS -USB powered, no external power supply needed -Maximum Resolution: 600 dpi -Dimensions: 10.8"W x 1.6"D x 1.3"H -Weight: 10.6 oz -Scan Area: 1" x 1" x 14...

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NeatReceipts sheetfed scanner (Open Box Product Limited Availability No Back Orders) $122.73 NeatReceipts - Sheetfed scanner - Legal - 600 dpi - Hi-Speed USB

NeatReceipts mobile scanner for PC (Bilingual) $229.99 Organize your paper and simplify your life. NeatReceipts is a portable scanner and digital filing system that helps you manage all of your paperwork on the computer . NeatReceipts includes Neat scanner software that identifies and extracts the important information from receipts, business cards and documents and automatically organizes it for you. All scanned documents can be searched by keyword so that you can find exactly what you need. Neat software gives you an easy-to-use, intuitive application to manage all of your business and personal paperwork. UPC: 899061000445 Manufacturer's Part Number: 4604415

NeatReceipts mobile scanner for Mac (Bilingual) $229.99 Organize your paper and simplify your life. NeatReceipts is a portable scanner and digital filing system that helps you manage all of your paperwork on the computer . NeatReceipts includes Neat scanner software that identifies and extracts the important information from receipts, business cards and documents and automatically organizes it for you. All scanned documents can be searched by keyword so that you can find exactly what you need. Neat software gives you an easy-to-use, intuitive application to manage all of your business and personal paperwork. UPC: 899061000780 Manufacturer's Part Number: 4604423

Numériseur portatif pour MAC de NeatReceipts - bilingue $229.99 Organisez votre paperasse et simplifiez-vous la vie. NeatReceipts est un numériseur portatif et un systeme de classement qui vous aide a gérer vos documents papiers sur votre ordinateur . NeatReceipts est muni du logiciel Neat scanner qui reconnaît et extrait l'information importante de reçus, de cartes de visite et de documents, et qui l'organise automatiquement pour vous. Vous pouvez faire des recherches par mots clés dans tous les documents numérisés et trouver exactement ce que vous voulez. Le logiciel Neat vous offre une application intuitive et facile a utiliser pour gérer la totalité de votre paperasse d'entreprise et personnelle. CUP: 899061000780 Numéro de piece du fabricant: 4604423

Numériseur portatif pour PC de NeatReceipts - bilingue $229.99 Organisez votre paperasse et simplifiez-vous la vie. NeatReceipts est un numériseur portatif et un systeme de classement qui vous aide a gérer vos documents papiers sur votre ordinateur . NeatReceipts est muni du logiciel Neat scanner qui reconnaît et extrait l'information importante de reçus, de cartes de visite et de documents, et qui l'organise automatiquement pour vous. Vous pouvez faire des recherches par mots clés dans tous les documents numérisés et trouver exactement ce que vous voulez. Le logiciel Neat vous offre une application intuitive et facile a utiliser pour gérer la totalité de votre paperasse d'entreprise et personnelle. CUP: 899061000445 Numéro de piece du fabricant: 4604415

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